Wrap-up and evaluation: Once your event has come and gone, your work isn’t done yet.Documenting these activities beforehand minimizes event-day stress and helps ensure your event runs smoothly from start to finish (minus the unpredictable mishaps that are bound to happen from time to time). Execution: Event execution is less of a phase and more of an onsite to-do list for all the moving pieces that need to come together on event day.Having a shareable event marketing & promotion plan in place makes coordinating initiatives and keeping everyone in the loop a whole lot easier. It includes all marketing, PR, and promotional activities. Promotion: This stage is all about getting the word out so you’ll have strong attendance at your event.Tasks may include finalizing a budget, assembling your team, developing a guest list, arranging transportation, and setting up the event registration process. Your goal in this phase is to hammer out all the approvals, logistics, processes, and services needed to proceed with the event. Planning: As the event planner, this is the heart and soul of what you do and where the bulk of your efforts will be focused.Make sure your event planning process covers these 4 stages: ![]() While no two events are alike, the basic steps for planning an event remain the same. This Excel event budget template is an excellent resource for making that estimate of expenses.What are the stages of the event planning process? Having an accurate event budget is very important not only for estimating cost/return, but also is necessary when requesting funding from others. Check with records for past events to find reasonable costs, remembering to allow for increases.If you are unsure of reasonable costs do an online search for similar budgets.Don’t forget to put the name of your event in the title.Be sure to check and double check that you have not omitted any line item that you may need.Hints for using your event planning budget template involve thoroughness. Hints for Using Your Event Planning Budget Template It can be used for any number of events just by changing the information as above. Change the figures shown by highlighting and changing, or adding them to blank spaces.Īdding categories makes the event budget template fulfill your needs.Delete any categories not needed by highlighting them and deleting. ![]()
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